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Job Description

FSi consulting engineers is looking for a part-time, temporary, full charge bookkeeper to fill in during a maternity leave. Duration is expected to be between 3 and 6 months. Due to the nature of the leave, exact start date is unclear but expected to start between July and September. We anticipate the job will require approximately 20 hours/week, depending on accounting cycles. Our preference is that the time is spent in our Pioneer Square office, minimum 3 days/week. Office environment is open and friendly – bowling skills optional.

Requirements & Duties

• Familiarity and experience with Deltek Vision is a must.
• Duties include A/R, A/P, G/L and project management reporting for a 12-person engineering company.
• Experience with Revenue Generation is a plus.
• Payroll is out-sourced.

Compensation

Pay rate will be negotiated based on experience level and aptitude.

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Purpose

This person will directly assist the Operations Manager on a daily basis and provide administrative support to the office. A strong willingness to offer help wherever needed to benefit the team is imperative to being successful in this role.

Responsibilities

• Assist Operations Manager with requests/needs on daily basis
• Direct Administrative tasks distributed among admin staff
• Share in reception duties/tasks with administration assistant

Job Duties

• Compilation of Weekly Utilization Reports
• Weekly Schedule & announcements for Workload
• New Project entry and regular update of Project Databases
• Maintain conference room and vacation calendars
• Documentation of Health and Safety discussions
• Reconcile Petty Cash & American Express Statements
• Process Insurance Certificate Requests
• Contract Coordination with clients
• Process & submit accounts payables & receivables
• Arrange Travel for staff
• Plan/Schedule staff meetings & events
• Social Committee Participant/Coordinator
• Greet all guests/client arriving at the office
• Prepare and send correspondence (transmittals)
• Order office supplies
• Maintain orderliness of office common space
• Assist HR with Annual Benefits renewal
• Report office maintenance & repair needs to property management
• Coordinate biannual updates of staff resumes
• Manage internal project related documents & files
• Maintain external archiving system and retrieve documents as requested
• Assist with completion and submitting of project work (copy, proof, upload, etc.)
• Scanning of completed project drawing reviews
• Support technical development team with meeting setup and SharePoint development
• Coordinate Recruiting, post jobs, track candidates, and respond to inquiries
• Compile weekly client contact log for management & technical staff
• Act as local Info Technology aid with support of remote IT personnel

Attributes/Skills

• Great interpersonal skills and excellent communication abilities are required
• Excellent writing skills (including proofreading & editing)
• Expert-level MS Word and PowerPoint, Proficiency in MS Excel, Access
• Knowledge and understanding of Microsoft SharePoint 2007 program highly valued
• Ability to work well in a team environment with constantly shifting priorities
• Understanding of construction industry concepts, terms and process would be helpful
• Strong sense of professionalism, tact and confidentiality
• Detail-oriented work ethic
• Ability to work independently, take initiative (be proactive), and multi- task to meet deadlines in a fast paced engineering environment including ability to work overtime as needed
• Excellent time management and organizational skills Confidence in interacting with all levels of management and internal and external clients
• Strong customer service orientation

Education/Experience

Degree in business administration/marketing preferred. Previous experience in a consulting engineering environment considered an asset. The ideal candidate should be extremely professional with 3-5 years of experience.

Benefits

Medical & dental benefits available for employee and family. Bus pass or parking paid. 401K with Company Match. Employee owned Company. $15-20/hour-DOE

Please email letter of interest and resume to vbriggs@morrisonhershfield.com

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Summary of Position and Skills

Mid-size Seattle/Belltown area structural engineering design firm has an immediate full-time opening for a front desk person who understands that first impressions are everything. Must be extremely dependable, hyper-organized, cool and positive under pressure and must absolutely enjoy being helpful. This is an 8am – 5pm, Monday – Friday position.

Additional Information

The ideal candidate must also:

• Be able to prioritize
• Manage multiple responsibilities independently
• Have impeccable attention to detail
• Be extremely resourceful
• Be upbeat, nice and likeable
• Have above average computer ability, especially with Excel
• Not be afraid of a screwdriver

Sound like you? Read on…

We need someone to:

• Receive/route incoming calls
• Greet clients and visitors/offer coffee/direct to the conference room as appropriate
• Provide information and assistance to coworkers and clients and resolve routine problems
• Create new project files accurately in our accounting software
• Retrieve project information and print reports from our accounting software for clients and engineering staff
• Receive and send out courier items
• Open and distribute mail
• Process daily cash receipts and bank deposit
• Retrieve and archive on-site project files and drawings - lots of them! (This is more important than it sounds and may require lifting, bending, prodding and cajoling.)
• Maintain the appearance of the front office, conference room & kitchen
• Order, organize and maintain office supplies
• Provide misc. support to the engineering and marketing departments including copying, scanning, faxing, preparing drawings for stamping, etc.
• Do anything else we throw at you

Compensation

We offer a very casual team-oriented work environment. We take our work extremely seriously but try to keep it all in perspective by having fun too. Our benefit and compensation package includes medical, dental, vision, 401(k), life insurance/disability, cafeteria plan, subsidized bus passes, three weeks vacation per year plus additional paid sick leave. Salary is of course DOE.

Submit resume, letter of interest and a short description of what makes you a Go-To Person to cbyrne@swensonsayfaget.com No Calls Please.